Physical Characteristics

FILENAME:                FTPUSRn.PUT.EFA70.Yyyyy

RECORD FORMAT:        Fixed Block

RECORD LENGTH:        66

SEQUENCE:                Ascending - Sort First 16 Positions

File Layout

Equipment and Facilities System (EFA)

Name:          ASSIGNABLE SQUARE FEET

Type:           NUMERIC

Length:         5

Format:         5 V 0

General Description:

The total floor or surface area of a room assigned to or available for assignment, including every type of space functionally usable by an occupant or user.

Code Interpretation:

N/A

Comments:

Assignable area for a building as a whole is calculated by summing the assignable area of the individual rooms in the building.  Refer to Appendix C, Building Area Overview, and Appendix D, Definitions Checklist,  of the Facilities Inventory Guide for further discussion and definitions of Assignable Area.

For leased facilities, when actual assignable area measurements are not available, net rentable area may be used to record assignable area and basic gross area.

Equipment and Facilities System (EFA)

Name:           BUILDING NAME

Type:           ALPHANUMERIC

Length:         12

Format:         N/A

General Description:

The name or abbreviation of the name for a building as reported in the campus facilities data system.

Code Interpretation:

N/A

Equipment and Facilities System (EFA)

Name:           BUILDING NUMBER

Type:           ALPHANUMERIC

Length:         5

Format:        N/A

General Description:

A unique number assigned to a building or structure at the time a capital project or construction contract begins to incur expenses under account 101801--Buildings and Structures.

Code Interpretation:

Comments:

Effective Fall 1996, use of the alpha suffix in the fifth position will not be accepted for newly capitalized buildings or structures.  Numbers for buildings must be represented exactly as they appear in the Plant Asset file, under the Capital Asset Account Number (CAAN).

Further, each building or separate structure must be assigned a unique building number, including buildings that are part of a complex.  The assignment of building numbers should be coordinated with any and all units which use facilities or equipment data.  These units include, but are not limited to, Plant Accounting, Equipment Management, Facilities Management , Architects and Engineers, Design and Construction, Facilities Inventory Management, Capital Planning, Risk Management, and Indirect Cost Analysis.

Equipment and Facilities System (EFA)

Name:           CAMPUS FUNCTIONAL AFFILIATION CODE

Type:           ALPHANUMERIC

Length:         1

Format:         N/A

General Description:

Code indicating the administrative unit with which a building is affiliated in facilities inventory reports.

Code Interpretation:

'C' - Central Campus

'S' - Systemwide

'A' - Agricultural Field Station

Equipment and Facilities System (EFA)

Name:           CLASS LAB STATION SIZE CODE

Type:           ALPHANUMERIC

Length:         1

Format:         N/A

General Description:

Code indicating to which CPEC teaching laboratory station size category a facilities department in an instructional program (program codes 1.1 and 1.2) is assigned.

Code Interpretation:

'1' - Class Lab Size 1

'2' - Class Lab Size 2

'3' - Class Lab Size 3

'4' - Class Lab Size 4

'5' - Class Lab Size 5

See the following page (Page 4.6.1) for definitions and descriptions of class lab station size categories.

Comments:

The Office of the President must approve class laboratory station space size categories.  Class laboratory station size categories apply only to instructional programs (program code series 1.1 and 1.2).

Note:  

The term teaching laboratories includes Class Laboratories (Room Use Codes 260, 261, 265, 711, 716, 721) and Open Laboratories (270, 275).  Only Class Laboratories which are associated with an instructional program (i.e., program code series 1.1 and 1.2) are considered standard rooms (that is, rooms codes covered by the space planning guidelines).  Open Laboratories (e.g., language labs; self-instructional labs; labs in the Performing Arts of Dance, Music and Drama) are nonstandard rooms and are not covered by the space planning guidelines.    Class laboratory station size refers to space standards that are assigned to each IR facilities department (i.e., program code series 1.1 and 1.2).  Campuses propose the assignment of class lab station size codes for approval by the Office of the President (Capital Planning unit).

See Appendix F, Space Standards Overview, for further discussion.

Equipment and Facilities System (EFA)

Name:           CPEC CATEGORY CODE

Type:           ALPHANUMERIC

Length:         1

Format:         N/A

General Description:

Code indicating to which CPEC (California Postsecondary Education Commission) space category a room use code is assigned for purposes of space analysis reporting.

Code Interpretation:

'1' - Classroom

'2' - Teaching Laboratory

'3' - Office

'4' - Research/Scholarly Activity

'  ' - Not applicable

See the following page (Page 4.7.1) for assignment of CPEC category codes by room use code.

Comments:

Assignment of a CPEC category code applies only to standard rooms and all (standard and non-standard) teaching laboratories that are associated with program code series 1.1 and 1.2.  For all other rooms (i.e., non-standard rooms) and rooms associated with non-standard programs (i.e., program code series 1.3  8.4), the CPEC category code is blank.

See Appendix F.

Equipment and Facilities System (EFA)

Name:           ROOM NUMBER

Type:           ALPHANUMERIC

Length:         8

Format:         N/A

General Description:

Number assigned to a room or space within a building or structure containing assignable square feet.

Code Interpretation:

N/A

Comments:

Equipment and Facilities System (EFA)

Name:           ROOM USE CODE

Type:           ALPHANUMERIC

Length:         3

Format:         N/A

General Description:

Code indicating the classification of a room based on the primary usage or activity which occurs in the room, rather than on the function or subject field served by the room.

Code Interpretation:

See Appendix B of the Facilities Inventory Guide for a complete list of  valid room use codes, room use names, and their definitions.

Comments:

Equipment and Facilities System (EFA)

Name:           STATIONS

Type:           NUMERIC

Length:         5

Format:         5 V 0

General Description:

The number of actual work stations which will adequately accommodate users in a particular room. This includes open spaces intended for wheelchairs.

Code Interpretation:

N/A

Comments:

Stations should be reported for the following room use codes:

110 Classroom                  830 Nurse Station

130 Seminar Room          845 Surgical Labor Room

260 Class Laboratory          847 Surgical Recovery Room

261 Special Class Laboratory 852 Treatment-Doctor

270 Open Laboratory          860 Diagnostic Service Lab

340 Conference Room          910-916 Residence Halls/Dorms

650 Assembly                  960-968 House

810-818 Patient Bedrooms          980-984 Apartment

Do not report stations for service rooms (e.g., 125-classroom service, 345-conference room service).

In the case where extra chairs have been placed in the room, in excess of the designed capacity of the room, count only the number of additional seats which can be added without exceeding the maximum seating capacity allowed by the appropriate building and fire codes and which seats are intended to be included in the room on a permanent basis (rather than for a single course or a single quarter).

For unmarried student housing, report the number of single students that can be typically accommodated in each unit.  For dormitory-style housing for staff (e.g., housing provided for researchers at an off-campus site), report the number of beds the room was designed to accommodate.  For housing for faculty, staff and married students and their families, report the station count as ‘1’ for each apartment or housing unit regardless of the number of bedrooms in that unit.

Equipment and Facilities System (EFA)

Name:           UC LOCATION CODE 1-MAJOR LOCATION

Type:           ALPHANUMERIC

Length:         2

Format:         N/A

General Description:

Code indicating the benefiting campus or Systemwide location with which a structure is associated.

Code Interpretation:

'01' - Berkeley

'02' - San Francisco

'03' - Davis

'04' - Los Angeles

'05' - Riverside

'06' - San Diego

'07' - Santa Cruz

'08' - Santa Barbara

'09'  Irvine

'10'  Merced

'20' - Systemwide (includes Office of the President and Regents Offices)