In general, the aggregate of space associated with each academic unit or non-academic function will define a "facilities department" within a program category (e.g., Music as academic unit within the 1.0 I&R program, the Institute of Transportation Studies as an organized research unit within the 2.0 Organized Research Program, and Intercollegiate Athletics as an organizational unit within the 6.0 Student Services program).  For facilities inventory reporting purposes, each facilities department is mapped into one of the eight major program categories in the accompanying listing of "Program Classification Codes."  Facilities departments (in particular, academic departments) should be classified according to their function (e.g., instruction and research, organized research, public service, academic support, student service, institutional operations) rather than by the organizational unit to which they report.  Classifications should be as specific as possible.  

Departmental space is not to be prorated among programs; all the area assignable to any department is classified in total to a program by use of the most appropriate program code number.  If a department appears to span more than one program, the most suitable program code should be determined and the unit classified accordingly.  For example, in the case of an auxiliary unit that serves both an I&R department and organized research unit, the major user should be determined and the service unit appropriately classified.  Another borderline case may be a museum with both research and academic support functions; a judgment should be made as to whether to assign the museum to the organized activity program (program code series 3.1 or 3.2) or to Cultural Centers (program code (5.2.01.00) based on the predominant function of the facility.  

Questions involving classification decisions should be referred to the Office of the President (Resource Management or Capital Planning) to assure maximum comparability and usefulness of the records.  

Valid program codes consist of six digits.  The list of valid program codes are provided in the following pages, along with program definitions.  

Certain instructional departments may be assigned to a "nonstandard" I&R program code (program code series 1.4).  Nonstandard I&R program codes are used only for departments for which there currently are no State-approved space planning guidelines.  (See Appendix F, Space Standards Overview, for further discussion.)  The use of the 1.4 program codes must have prior approval by the Office of the President (Capital Planning).

The University of California facilities inventory system uses a program classification code structure to categorize and group facilities data across functional areas (e.g., instruction, research, public service, academic support).  This coding structure may be used to link space allocations to financial data or to institutional missions (e.g., the proportion of space used for public service) or to analyze and compare space allocations across campuses according to commonly used functional categories.  

The taxonomy of programs is loosely adapted from the Financial Accounting and Reporting Manual for Higher Education and the earlier Management Reporting and Accounting for Colleges, Second Edition (1988) by the National Association of College and University Business Officers (NACUBO).  While the taxonomy was originally designed for financial reporting, it was adapted to facilities reporting through limited modification.  

The taxonomy of academic disciplines is based, in large part, on the National Center for Education Statistics' (NCES) Classification of Instructional Programs (CIP).  The CIP codes apply only to academic programs in the 1.1, 1.2, 2.1, 2.2, 3.1 and 3.2 program code series and are represented as the third and fourth positions of the six-digit program code.  

The first digit of the program classification code represents the program, the highest level of aggregation.  Code interpretations for the first digit (position) of the six-digit program code are as follows:

1 - Instruction and Research

2 - Organized Research

3 - Organized Activities

4 - Public Service

5 - Academic Support

6 - Student Services

7 - Institutional Support

8 - Noninstitutional Agencies/Intercampus Operations

The second digit relates to the subprogram.  It provides more detail with respect to the objectives of the "program."  For academic disciplines specifically within the 1.0 (I&R), 2.0 (Organized Research), and 3.0 (Organized Activities) program code series, the code values permit the distinction as to whether the program is in a general subject field ('1'), professional subject field ('2'), health sciences subject field ('3'), special nonstandard I&R_subject field ('4').

The third and fourth digits of the program code correspond to the program category, the next major level of aggregation which provides further detail with respect to the subprogram. For academic disciplines in the 1.1, 1.2, 1.4, 2.1, 2.2, 3.1, and 3.2 program code series, the program category is also known as "discipline category." Examples of academic discipline categories are biological sciences, agricultural sciences, performing arts, foreign languages, and business administration.  An adaptation of the NCES Classification of Instructional Programs taxonomy is used to classify academic disciplines.

The fifth and sixth digits constitute the program subcategory, the lowest level of aggregation for

grouping related facilities data.  For academic disciplines, the last two digits of the program code represent the academic subdiscipline.

Many facilities departments are associated with larger organizational units (e.g., college, school); however, facilities departments should be classified according to their function rather than by the organizational unit to which they report because the academic organization of departments, schools, and colleges vary considerably among the campuses.  Campuses may desire to create a separate data element in their local systems to track organizational reporting schemes.

ACADEMIC DISCIPLINES

For data entry purposes, the six-digit program codes contained herein are valid program code data field values.  Program codes with fewer than six digits are invalid, but are presented in this list to delineate the

program classification hierarchy.  Each valid program code has been preassigned with accompanying codes for Operation and Maintenance of Plant (OMP) Funding Eligibility and Program Standard.

OMP Elig = OMP Funding Eligibility Code

S = State

F = Student Fees

X = Other

Pgm Stnd = Program Standard Code

S = Standard (covered by space planning guidelines)

N = Nonstandard (not covered by space planning guidelines)