Basic Asset Lifecycle Management Process

At its core, the ICAMP Tririga platform is simply a tool to help manage the UC plant and manage changes to its asset base over time.

However, in order to better understand the ICAMP platform and how it is used, it is helpful to first explore how the UC Asset Portfolio (Plant) is organized and how those assets will change throughout their lifecycle, and how those changes will impact the portfolio over time.

As these foundational concepts come into focus, they will provide a broader context for the user which they can utilize for navigating within the ICAMP Tririga platform as they capture and manage day-to-day changes to the assets as they progress through their lifecycles.

 

The Basic Plant Facilities Framework

  • UC’s plant facilities generally fall into one of three initial categories: Land Parcels, Infrastructure or Buildings.
  • At this stage in the program’s evolution, ICAMP’s focus is on the built environment, which includes UC owned infrastructure and buildings.
    • As of March 2022, ICAMP is not inventorying or managing Land Parcels
  • As a campus or site is developed, the necessary infrastructure is built to support it.  There are numerous primary infrastructure systems in place, and these systems are further broken down into sub-systems and asset components that comprise the system
  • As a campus or site is developed, buildings of all types are constructed to serve the mission of the University.  Like infrastructure, buildings can be broken down into sub-systems and asset components, as well as the spaces that are constructed to serve the various programmatic activities that support the broader mission

The Basic Facility Asset Management Lifecycle

  • Developing and managing the built environment follows a basic facility asset management lifecycle where a facility moves through a sequence of lifecycle activities that include:
    • Initiating and defining the programmatic need and concept
    • Moving the concept through planning, design and construction
    • Handing off the constructed facility to operations and maintenance to maintain the facility during its life
    • Recapitalizing the facility via major repairs, asset or system replacements, improvements, programmatic changes or entire renovations
    • Ultimately seeing the facility through its end-of-life event, which could be the sale of a facility, decommissioning or demolishing the facility because it has exceeded its useful life or no longer serves the UC’s mission or is unable to support programmatic expectations
  • As the built environment is developed, it is important that facilities, systems, and asset components are properly inventoried so that they can be managed through their lifecycle.
  • The ICAMP platform has been set up to support and reflect the inventory of UC's infrastructure and buildings as well as the systems and asset components of which they are comprised.

NOTE: At this time (March 2022), only UC Berkeley, which uses Tririga as its primary space management system, actually inventories spaces in the platform.  Other campuses use their local space management systems for room inventory.

  • As new construction or recapitalization efforts take place across the portfolio, the changes in inventory should be reflected in ICAMP.

The ICAMP Facility Condition Assessment Process

  • Since assets are expected to deteriorate over the course of their expected life, it is important to not only maintain an inventory of assets, but also to understand what condition they are in, whether or not they need to be recapitalized and what risk they present to the facility and mission if they were to fail.
  • In response to this need, ICAMP developed a Facility Condition Assessment program (FCA) to support the University with:
    • Keeping the facility/asset inventory up to date
    • Evaluating each asset's condition periodically over its life
    • Identifying “Deferred Maintenance Opportunities” - by determining if a major repair or replacement activity is needed
      • Notes:  
        • An “Opportunity” is Tririga’s approach for inventorying, managing, scoring and estimating the cost of performing different types of work and projects, e.g.
          • Deferred Maintenance
          • Code Update
          • Capital Improvement
          • Upgrade
        • ICAMP’s initial scope was to identify and quantify UC’s Deferred Maintenance (DM) backlog
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    • Cost estimating the deferred maintenance opportunities to support planning, budgeting and execution teams with their activities
    • Risk ranking all deferred maintenance opportunities so that decision makers can focus limited resources on the most critical work
  • As deferred maintenance opportunities are identified, they are incorporated into the annual capital financial planning process, along with other plant needs, so that an overall funding strategy can be developed.

On-Going Asset Inventory and Opportunity Management

  • During a given year, new assets can be installed, and deferred maintenance opportunities can be executed, regardless of whether they are initiated through the annual capital financial planning process or via on-going facilities management plans and activities.  In either case, it is important to track this work as it moves through its respective construction or maintenance process, because the end result will be a change to the asset and opportunity inventory.  
  • As these changes occur, they should be updated in the ICAMP platform to ensure that the data is kept up to date.